Frequently Asked Questions
Why is Business Facilities LiveXchange held at a relatively remote location? Staying at a remote location takes delegates away from the hectic world of the office and allows everyone to think strategically and conduct meetings in a focused, business-like environment. There are no exhibition stands or product demonstrations in the meeting areas, no interruptions and, of course, no long-distance traveling between appointments.
What are the accommodations like? All participants are allocated sole occupancy hotel rooms with en-suite facilities.
Are spouses/partners invited? Business Facilities LiveXchange has been designed to maximize your time in a professional environment throughout the day. Each element of the event, including one-on-one meetings, networking events, sessions, receptions and meals, are pre-set appointments. However, if your spouse does decide to come, they will be able to join you during certain functions. The Westin La Paloma Resort & Spa also offers a number of restaurants and activities which your spouse may visit during the event. Spouses will need to make their own arrangements at their own expense.
How much does it cost? Attendance is by invitation-only and is free for approved delegates. If you register and qualify for an invitation, your confirmed registration includes (at no cost you) deluxe accommodations and meals at the The Ballantyne Hotel & Lodge. At the event, you will receive a travel stipend of up to $400 to use toward your airfare and transfers to/from the airport. The stipend will be given to you on-site at the conclusion of the event once you have completed the full meeting itinerary, including all one-on-one meetings. The only cost to you will be any personal purchases at the location such as phone calls made from your hotel room, drinks purchased outside of meal-times, and items from the shop.
What happens if a delegate cancels? If a corporate delegate cancels on or after March 1, 2020 there is a cancellation fee of $750. This is structured to ensure that corporate delegates are committed to the selection process and to ensure that they are not holding a place open that they do not intend to take. We anticipate the demand for places to be greater than we can accommodate, and any cancellations will deprive another corporate executive of the potential opportunity to attend. Secondly, once the appointment system goes live your cancellation affects others at the event and we need to limit this disruption.
Is there a dress code? The event is business casual during the day and evening.
What is the LiveXchange Referral Program? For every colleague whom you refer who is then approved as a delegate and attends LiveXchange, you’ll receive a $200 American Express gift card. These referrals can be from within your own company, or outside of your organization. If they are colleagues from your own company, these delegates must have their own relocation or expansion projects, and follow their own meetings itinerary at LiveXchange. Gift cards will be provided to you upon the completion of the event by the approved delegate(s) you have referred. To refer a colleague to LiveXchange, please click here.